The following policies and instructions govern students in fulfilling their financial obligations.
Financial Responsiblity: Each student is held to be personally responsible for paying financial charges on his/her account, even though an ecclesial organization (or other party) may pay for some or all of the student’s education.
Monthly Account Statements: The Business Office will process and distribute to the student an electronic account statement of charges and payments by the 10th of each month. All balances owed to the Union are immediately due and payable upon receipt of statement. Any balance not paid within 30 days of the statement date is subject to a finance charge of 1&1/2% per month in addition to incurred collection costs and attorney fees. Students receiving financial support from an ecclesial organization or other party must forward the statement for payment by the supporting party, unless written permission is provided for direct mailing (Federal privacy regulations preclude the Union from mailing account statements directly to other parties).
Making Payments: Cash, check or credit card (Mastercard, Visa, Discover and American Express) is accepted for payment. Make payments directly to the Business Office. Do NOT attach payments to a registration form or leave with a staff person/office. If mailing payment, include the account statement stub. All payments are due no later than the end of the first full week of the semester; payment plans are not available.
Posting Charges: Tuition and all other related charges for the Fall, Spring and Summer sessions are listed initially in the statements mailed to students in August, December and May. Changes affecting tuition and other charges will be listed in the next monthly statement issued after the transaction is posted.
Adjusting or Questioning Charges: Changes to charges on a student’s account will be posted only after a student’s written request or applicable form is received and then approved by the authorized person in the responsible Union office, as listed below:
Tuition and related academic fees – Registrar (202.541.5264)
Room/Board Fee – Business Office (202.541.5237)
To obtain full or partial remission of charges for courses, workshops and symposia, the student must provide a completed Registration Change form directly to the Registrar’s Office. Full or partial remission is computed based upon when the form is received by the Registrar; submission must be submitted personally or by fax; mail, phone or email methods or verbal note to instructor are not acceptable.
Processing Financial Aid: A student who has been awarded financial aid (scholarship or grant) will receive a letter confirming the award from the Financial Aid Office. The awarded amount of financial aid is normally posted to the account a month before the applicable semester according to student’s registration. Tuition remission granted under the Work Service Program will be posted at the semester’s end after certification. Financial aid is totally rescinded and not pro-rated for courses that are dropped.
Processing Federal Loan Checks: When a Federal Loan check is received, the Business Office will notify students for proper processing of the check received. The loan check amount will be posted to the student’s account. Applicable refunds will be issued in a timely manner. Loan applications are made through the Financial Aid Office, not the Business Office.
Processing Account Refunds: The Business Office regularly reviews accounts to identify those with credit balances and will determine and issue refund checks in an orderly manner according to the student’s account activity and/or agreement. Refunds are normally issued on the 15th of the month.
IRS Form 1098T. The Business Office, in accordance with IRS regulations, provides a student with a 1098T form that validates the amount of tuition and scholarships for the calendar year. The form is mailed to the student each year by January 31 for purposes of filing a tax return.
Privacy: Access to information concerning a student’s account is governed by Federal Privacy regulations.